Move Procedures for Draper

Yes! Serious conversation about establishing a true home for the Honors College began nearly a decade ago. The second phase of our current strategic plan, Illuminate Forward, identified investment in renovated and new spaces for the Honors College as a “key commitment.” Last spring, the Board of Regents approved a budget of $57.75 million for improvements to Memorial, Alexander, and Draper Halls.

Bridging both sides of historic Founders Mall will provide the Honors College greater public visibility, improved access for students to professors and advisors, and stronger collaboration and community among our faculty, staff, and campus partners. These things, in turn, impact our commitment to transformational undergraduate education and significant research shaped by our Christian faith.

Starting in mid-April, all BIC and Great Texts faculty and postdocs, along with Mike Grossman and Kelly Poehls will be moved over to the second floor of Draper. Immediately following the second-floor suite relocations, all Honors Program faculty, along with Kerry Parker and UNSC's Jeff Hunt and Charmaine Dull will be moved over to the first floor of Draper. 

Completing all of the office moves may take two or three weeks. Please remember to remain patient as the move team works diligently to ensure everyone’s office items are moved safely from one space to the other. Also, remember you will not report to your new office until the day after your scheduled move. There will be plenty of time to unpack and settle in after your move date. 

Everyone assigned an office in Draper Hall is moving in mid-to-late April as the first “domino” in a series of many others that must fall in place before the fall semester. As soon as our current offices are vacated in Brooks College and Morrison Hall, various repairs, renovations, and furnishing changes will begin, after which new occupants will move in. They in turn will vacate old offices for which similar processes of improvement and move-ins are in store.

Although we have plenty of help ready to make the move easier than otherwise, it will require our attention and time during a demanding time of the semester. Our colleagues in Facilities Management and in Academic Space Planning and Management acknowledge the inconvenience and apologize. The upside is that the move won’t disrupt summer plans and schedules. (And no, the option of waiting to move is not available to us.)

Office Managers or Administrative Assistants will complete a move spreadsheet that identifies everything needed for each individual move, including your requests for boxes and book carts. Do a quick inventory of what you will move and be ready to give your administrative support colleague an estimate of the boxes of book carts needed. (Book carts are large, heavy-duty wonders that can hold a few hundred books each. Entire shelves of books can fit on each level of the cart, making relocation of libraries easier).

While we think this move will propel the Honors College to a new season of community and collaboration, we recognize that moving is never fun and comes with inconvenience and upheaval. Some of the challenges of moving we can’t control (such as the timing) but some of it we can with planning and preparation. To that end, we encourage you to begin preparations at least a month before your actual move day so that you have enough of a runway to do all that needs to be done. For instance, while much will fit in your new offices, some will need to be moved home. Deciding which is which early will help you get started earlier.

Personal items that could break, such as diplomas, pictures, decor, or personal furniture, should be taken home by the faculty or staff member. University furniture and accessories, such as chairs, desks, bookcases, whiteboards, and bulletin boards, will remain in your current office.

There will be three bookcases with four to five shelves. The shelves are adjustable. 

Utilize the template below or create labels using half sheets of printer paper. Write or type the personnel's name and new office number on each label, then tape a label to each box. 

Label Template

Moving supply quantities will be determined through the move spreadsheet. Once quantities are finalized, moving supplies will be distributed to each Office Manager or Administrative Assistant. Boxes will need to be returned, so please be mindful of the quantity needed for each faculty or staff member. Tape, bubble wrap, packing paper, etc. are not typically provided and can be purchased through the Ignite Marketplace. Note, if bubble wrap is required for your item, the item may be too fragile for the move and should be taken home and then moved back after the move is complete. 

Moving supplies are typically distributed at least one week ahead of the move date.

Boxes are about the size of a copy paper box with reams of paper. 

Each book cart is a little different in size, though roughly there are three shelves on both sides, for a total of six shelves. The book carts are about 3’ long. This is roughly 18 linear feet of book space.

No, there is a universal move spreadsheet that Office Managers or Administrative Assistants will complete for the entire department. Boxes and book carts will be requested using this spreadsheet.

A mobile box-box-file (small drawer-small drawer-file drawer) will be provided at each reception desk. 

All task, guest, lounge, and conference chairs will be provided in the new spaces. If you have a specially designated office chair, provided by the University for any type of accommodations, please note this in the move spreadsheet to be moved for you. Desktop printers will be relocated for you and should be noted on the move spreadsheet. 

Moves will be scheduled in phases, meaning your whole team may not be moved in one day and it may take a few days to have everyone officially moved over to the new space. All items should be packed the night before your specific move date. On the day of your scheduled move, plan to work remotely unless you have a desktop tower or personal university printer, in which case you may need to be present during your assigned IT install time.

Yes, each suite will have card access, though individual offices will be keyed. If you do not have a Baylor ID issued after August 2023, you will need to obtain a new ID to access your respective suite. You can drop by the ID Office / Parking Services at Speight Garage to be issued a new badge. Note that new badges do not require swiping, but only need to tap at the reader.

Book carts are for books only, not boxes or personnel items. Do not box books, as boxes loaded with books become too heavy to lift and books can be damaged if fallen through the bottom of the box. Any boxes that are found to contain large amounts of books may be left behind in your old office.

Any trash left behind should be thrown out. Remember to clean out any drawers, shelves, cubby holes, etc. Your existing office will have new personnel moving in shortly after you are relocated. 

Do not leave any office supplies behind. If you do not need them in the new space, discard them or donate them to another department. This includes paper, markers, hand sanitizer, pens, etc. 

Keys are requested via the move spreadsheet and the key request form. This will be documented by your Office Manager. New keys will be ready for pick up from the Physical Plant (1919 S First St, Waco, Tx 76706) on the date of your scheduled move. Current/existing keys should be returned when new keys are picked up.